Privacy Policy

1. General information

  1. This policy applies to the website operating at the url:
  2. The Operator of the website (hereafter Operator) and the Administrator of personal data (hereafter Administrator) are both: Instytut Literatury, ul. Smoleńsk 16, 31-112 Krakow
  3. The Operator’s e-mail address is:
  4. The Operator is the administrator of your personal data in relation to the data provided voluntarily on the website.
  5. The website uses personal data for the following purposes:
    • Running a newsletter
  6. The website obtains information about users and their behavior in the following manner:
    1. Through data entered voluntarily in forms, which are subsequently entered into the Operator’s systems.
    2. By saving cookie files in devices of the end user

2. Selected data protection methods employed by the Operator

  1. Login locations and personal data entry are protected at the transmission layer (SSL certificate). As a result, personal data and login data entered on the website are encrypted on the user’s computer and can only be read on the target server.
  2. User passwords are stored in a hashed form. The hash function works in one direction – it is not possible to reverse its operation, which is now a modern standard in the field of storing user passwords.
  3. The Operator periodically changes its administrative passwords.
  4. In order to ensure data protection, the Operator regularly makes backup copies.
  5. An important element of data protection is the regular updating of all software used by the Operator to process personal data, which in particular means regular updates of programming components.

3. Hosting

  1. 1. The website is hosted (technically maintained) on the operator’s server:

4. Your rights and additional information on how the data is used

  1. In some situations, the Administrator has the right to entrust your personal data to other recipients, if it is necessary to perform the contract concluded with you, which has resulted from the legitimate interest of the Administrator, or it is a legal obligation imposed upon them. For example, this applies to groups of recipients such as:
    • hosting companies, on the basis of entrustment agreements
    • companies providing marketing services to the Administrator
  2. Your personal data will be processed for no longer than it is necessary for the Administrator to perform the related activities specified in separate regulations. With regard to marketing data, the data will not be processed for any longer than 3 years.
  3. You have the right to request the following from the Administrator:
    • access to your personal data in order to,
    • correct it,
    • remove it,
    • restrict its processing,
    • and data transfer.
  4. You have the right to object to the processing indicated in point 3.3 c) to the processing of personal data in order to perform the legitimate interests pursued by the Administrator, including profiling, while the right to object may not be exercised if there are valid legally justified grounds for processing, overriding interests, rights and freedoms, in particular for establishing, investigating or defending claims.
  5. Appeals regarding the Administrator’s actions should be lodged with the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.
  6. The provision of personal data is voluntary, but required to use all of the functionalities of the Website.
  7. In relation to you, actions may be taken consisting in automated decision making, including profiling in order to provide services under the concluded contract and for the purpose of conducting direct marketing by the Administrator.
  8. Personal data is not transferred to third countries, in line with the provisions on the protection of personal data. This means that we do not transfer it outside the European Union.

5. Information contained in the forms

  1. The website collects information provided voluntarily by the user, including personal data, if provided.
  2. The website may save information concerning connection parameters (time stamp, IP address).
  3. In some cases, the website may save information facilitating the linking of data in the form with the e-mail address of the user completing it. In such cases, the user’s e-mail address will appear inside the url of the page containing the form.
  4. The data provided in the form is processed for the purpose resulting from the function of the given form, e.g. to process a service request or commercial contact, service registration, etc. Each time, the context and description of the form will clearly inform users what it will be utilized for.

6. Administrator logs

  1. Information on the behavior of users on the website may be subject to logging. This data is used to administer the website.

7. Relevant marketing techniques

  1. The operator uses the statistical analysis of website traffic through Google Analytics (Google Inc. based in the USA). The operator does not provide personal data to the operator of this service, but only anonymized information. The service is based on the use of cookies on the user’s end device. In terms of information about user preferences collected by the Google advertising network, the user can view and edit information derived from cookies using the following tool:
  2. The operator uses remarketing techniques that allow advertising messages to be matched to the user’s behavior on the website, which may give the illusion that the user’s personal data is being used to track them, but in practice no personal data is transferred from the Operator to advertising operators. The technological precondition for such activities is that cookies are enabled.
  3. The operator uses the Facebook pixel. This technology means that Facebook (Facebook Inc. based in the USA) knows that a given person registered with it is using the website. In this case, it is based on data which Facebook administrates itself, the Operator does not provide any additional personal data to Facebook. The service is based on the use of cookies on the user’s end device.
  4. The operator uses a solution that automates the operation of the Website in relation to users, e.g. that can send an e-mail to the user after visiting a specific subpage, provided that they have consented to receive commercial correspondence from the Operator.

8. Information about cookies

  1. The website uses cookies.
  2. Cookie files are IT data, in particular text files, which are stored on the website end user’s device and are intended for the use of the website’s pages. Cookies usually contain the name of the website they come from, the storage time on the end device and a unique number.
  3. The entity that places cookies on the website end user’s device and obtains access to them is the Operator.
  4. Cookies are used for the following purposes:
    1. maintaining the website user’s session (after logging in), thanks to which the user does not have to re-enter the login and password on each subpage of the website;
    2. achieving the goals set out above in the section “Important marketing techniques”;
  5. The website uses two basic types of cookies: session cookies and persistent cookies. Session cookies are temporary files that are stored on the User’s end device until logging out, leaving the website or turning off the software (web browser). Persistent cookies are stored on the end user’s device for the time specified in the cookie file parameters or until they are deleted by the User.
  6. Software for browsing websites (web browser) usually allows the storage of cookies on the end user’s device by default. Website users can change the settings in this regard. The web browser allows you to delete cookies. It is also possible to automatically block cookies. Detailed information on this subject can be found in the help or documentation of the web browser in question.
  7. Restrictions on the use of cookies may affect some of the functionalities available on the website’s pages.
  8. Cookies placed on the end user’s device may also be employed by entities cooperating with the Website operator, in particular the companies: Google (Google Inc. based in the USA), Facebook (Facebook Inc. based in the USA), Twitter (Twitter Inc. based in the USA).

9. Managing cookies – how to express and withdraw consent in practice?

  1. 1. If the user does not want to receive cookies, they may change their browser settings. However, disabling cookies necessary for authentication processes, security, maintaining user preferences may make it difficult, and in extreme cases may prevent, the use of the website.
  2. 2. In order to manage cookie settings, please select the web browser you use from the list below and follow the instructions:

    Mobile devices: